You’ve booked a program at one of our field sites or are considering submitting a request, and you have some questions. No problem, we’re happy to help! Below are some of the most common conversations we have but you can always call our office and speak with one of our super friendly and helpful staff at 1-888-421-1497

I’ve submitted a request, when will I hear if I will get my requested date?

We begin booking our programs a minimum of 1 month in advance. For September programming, you can expect to hear from us in June. We collect requests throughout the year, but will notify you when a program is full on our website.

It says it’s no-cost…what’s the catch?

There isn’t one! Inside Education along with our partners believe in experiential education and providing outdoor learning opportunities for all students. Our programs (with the exception of Jumpingpound Demonstration Forest) are offered at no cost. Schools are responsible for booking and paying for busing, however at some field sites we even offer a busing subsidy!

How do I access the busing subsidy?*

*Please note, this is applicable to Cooking Lake, Des Crossley, Huestis, Evergreen and certain wetlands programs only

A busing subsidy is available for some of our forest and wetlands programs. The subsidy is made available by our program partners on an annual basis and schools must invoice them directly upon completion of the program. Please inquire directly with the Inside Education staff booking your program to see if your school qualifies!

If your program/school qualifies please read our Field Program Busing Subsidy Policy

What is expected of me as the teacher?

Your biggest role is to learn together with your students. We hope that you get just as much out of the day as they do! But there are a few other roles you’ll have too…

  • Communicator - Read through the booking package and communicate pertinent information to students, administration and parent volunteers
  • Liaison - Submit your online confirmation form and let Inside Education know if there are any changes
  • Traffic Controller  - Book the buses, ensure you have a parent follow vehicle, print the map so you know where you’re going
  • Safety Team Captain - Inside Education is your safety team, who can respond and assist in case of emergency. But you know your students best, have access to their emergency contacts and have responsibility to follow all of your schools safety protocols.
  • Translator - Help your students make the most of the day by reflecting and incorporating the experience back to your classroom learning objectives.

What should my students bring?

Smiles, enthusiasm, questions and most important appropriate clothing and footwear.

Download the Field Study packing checklist for students.

How can I best prepare my students for the day?

Ensuring students are prepared to spend the day outside and emphasizing that the field site will be the classroom for the day; all your typical classroom expectations should be maintained.

If you want to extend the learning into your classroom, check out Inside Education’s full suite of classroom learning materials for a hands-on introduction to some of the topics covered on our field programs.

What should I tell to tell the bus driver?

All of our field sites are accessible by a school bus. At some site the bus may be required to travel a short distance on well-maintained gravel roads. Due to safety requirements the bus is required to stay on site during the entire duration of the field program and/or schools must have a follow vehicle on site. If your driver has any concerns they can call the Inside Education office directly - 1-888-421-1497.

Maps and directions can also be found in the teachers guide provided prior to the field program.

Edmonton & Area Field Program - Cooking Lake-Waskahegan Staging Area_Map

Red Deer & Area Field Program - Des Crossley Demonstration Forest Map

Whitecourt & Area Field Program - Huestis Demonstration Forest Map

Calgary & Area - Jumpingpound Demonstration Forest Map

What about parent volunteers?

A field program is an excellent opportunity to get parents involved and learning alongside students and Inside Education has found that having parent volunteers helps makes the day run smoothly. During our field programs we often divide the students into small working groups of 4-8 students and we recommend 1 parent volunteer per small group.

What is the cancellation policy?

Inside Education field programs run rain or shine, with the exception of inclement weather resulting in hazardous conditions, or risks that threaten the safety of participants. Cancellation, re-scheduling or program modifications will be discussed between Inside Education and the school and efforts will be made to re-schedule the program to another mutually agreeable date. Field programs cancelled due to hazardous conditions will not be charged a cancellation fee.

If you are unsure of program conditions on the date of your field trip please contact the Inside Education Office at our toll free number 1-888-421-1497

Field trips may be cancelled or rescheduled where possible with a minimum of 14 days notice. Cancellations with less than 14 days prior to the scheduled field trip date will be charged a $150 cancellation fee will be invoiced to the school and payable within one month of the cancellation date. This cancellation fee reflects partial cost recovery for staff, time and resources that cannot be recuperated.